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How to flag a message with a reminder in Outlook

3 ways of flagging a message with a customized Outlook reminder

In this blog post I am going to quickly run through how to add flag a message with a customized reminder in Outlook.

Using the Flagging system in Outlook is a great way to remind yourself that you need to action an email. Whether you need to send a follow-up email. Review an attachment, or reply to a client. Using flags with reminders is a great way to keep on top of your work.

I will run through how to flag a message in Outlook.com, the Outlook desktop app for Windows and for Mac (OSX). Click the link below to navigate to the section that will be most useful for you.

How to flag a message with a reminder in Outlook.com

Flag a message with a reminder in Outlook for Windows

How to flag a message with a reminder in Outlook for Mac

How to flag a message with a reminder in Outlook.com

Browse to Outlook.com and log in.

In your list of emails. Scroll to the email you would like to flag and hover over the email.

Right click on the flag icon. The third one from the left. This will Open a menu giving you a few options.

In this example select ‘Next week’ and the message should now have a yellow background and a little red flag on it.

If you open the message. You will see a message letting you know the message is flagged. Displaying the reminder date and time.

There you have it. Quickly and effortlessly add a reminder using flags using Outlook.com. Allowing to improve your time management and workload.

How to flag a message with a reminder in Outlook for Windows

Open your Windows Outlook desktop app.

In your list of emails. Scroll to the email you would like to flag. Hover your mouse just about the date and time. You should see a red flag appear

Right click on the flag. This should bring up a drop down menu, you will see some set options. In this example select ‘Next week’.

The message should now have a yellow background colour. With the flag icon turning red.

If you look in the preview window for the email. You will see a message at the top of the message. Letting you know it has been flagged and when the reminder date and time is.

There you have it. Quickly and effortlessly add a reminder using flags using Outlook for Windows. Allowing to improve your time management and workload.

How to flag a message with a reminder in Outlook for Mac

Open your Mac Outlook desktop app.

In your list of emails. Scroll to the email you would like to flag and select the email.

Once you have selected the email. In the top ribbon along the top of the Outlook app. Click the drop down arrow on the ‘Follow Up’ button.

The drop down menu, you will see some set options. In this example select ‘Next week’.

The message should now have a darker background colour. With the flag icon turning red.

If you look in the preview window for the email. You will see a message at the top of the message. Letting you know it has been flagged and when the reminder date and time is.

There you have it. Quickly and effortlessly add a reminder using flags using Outlook for Mac. Allowing to improve your time management and workload.

Manage your reminders on any device.

I hope you have found this blog post useful. Outlook is great option for managing your ‘jobs to be done’ and for time management. If you are in need to a task management process and spend a chunk of your day using Outlook. The flagging an reminder functionality is a useful and very powerful tool.

Thanks for reading.

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Who Is Phil Hughes

I am a coder, content creator & software consultant for start-ups and FTSE 100 companies. I am obsessed with productivity, self-improvement, and building a lifestyle business.
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