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14 Outlook Email Templates For Lawyers

Outlook email templates for lawyers are a valuable resource and worth spending some time putting together and refining.

A batch of well-written Outlook email templates will support you throughout your ongoing communication with a client or other legal representatives.

From the first communication with potential clients. All the way through to finalising legal documents and settlements.

So drafting and constantly updating your templates for everyday occasions can save a lot of repetitive email writing.

In this blog post, I will show you no less than 14 email templates for lawyers that you can use daily.

How good is that?

1. INITIAL CONTACT

Subject: Introduction and Inquiry

Dear [Recipient’s Name],

My name is [Your Name], and I am an attorney at [Your Law Firm]. I came across your business and was impressed by [specific detail about the business]. I am interested in learning more about your legal needs and how I can be of assistance. Please let me know if you are available for a call or meeting to discuss this further.

Thank you for your time, and I look forward to hearing from you soon.

Best regards,
[Your Name]

Why It Works

This email template is effective for initial contact because it introduces the attorney and expresses interest in the recipient’s business.

It also provides a specific reason for the attorney’s interest, which can help establish credibility and build rapport.

2. SCHEDULING A MEETING

Subject: Meeting Request

Dear [Recipient’s Name],

I hope this email finds you well. I wanted to follow up on our previous conversation and schedule a meeting to discuss your legal needs in more detail. Would [date and time] work for you? If not, please let me know what other times would be more convenient.

Thank you, and I look forward to meeting with you soon.

Best regards,
[Your Name]

Why It Works

This email template is effective for scheduling a meeting because it is polite and straightforward.

It also offers specific date and time options, which can help streamline the scheduling process and avoid unnecessary back-and-forth.

3. CONFIRMING A MEETING

Dear [Recipient’s Name],

I am writing to confirm our meeting scheduled for [date and time]. I look forward to discussing your legal needs and providing more information about how we can assist you. Please let me know if you have any questions or concerns before the meeting.

Thank you, and I will see you soon.

Best regards,
[Your Name]

Why It Works

This email template is effective for confirming a meeting because it provides clear confirmation of the scheduled date and time.

It also expresses enthusiasm for the upcoming meeting, which can help establish a positive tone.

4. SENDING A PROPOSAL

Subject: Legal Services Proposal

Dear [Recipient’s Name],

I am pleased to provide you with a proposal for legal services from [Your Law Firm]. We believe that we can provide you with the legal expertise and support you need to achieve your goals. Our proposal includes details on our services, fees, and timelines.

Please review the proposal and let me know if you have any questions or would like to discuss it further. We look forward to working with you.

Best regards,
[Your Name]

Why It Works

This email template is effective for sending a proposal because it is clear and concise.

It also highlights the key features of the proposal and encourages the recipient to review it and ask questions.

5. FOLLOW UP ON A PROPOSAL

Subject: Proposal Follow-Up

Dear [Recipient’s Name],

I wanted to follow up on the legal services proposal we sent you last week. Have you had a chance to review it? Do you have any questions or concerns that we can address?

We are excited about the possibility of working with you and would be happy to provide any additional information you may need. Please let me know how we can assist you.

Best regards,
[Your Name]

Why It Works

This email template is effective for following up on a proposal because it reminds the recipient about the proposal and offers assistance if needed.

It also expresses enthusiasm about the possibility of working together, which can help maintain a positive tone.

6. REQUESTING INFORMATION FROM A CLIENT

Dear [Client Name],

I hope this email finds you well. I am writing to request some additional information from you regarding your case. Specifically, I need [list the information you need].

Please provide this information as soon as possible so that we can move forward with your case.

Thank you for your cooperation.

Best regards,

[Your Name]

Why It Works

This template is effective because it is straightforward and professional, and it clearly explains what information you need from the client.

It also sets a clear expectation for the client to provide the information promptly.

7. CONFIRM A MEETING WITH A CLIENT

Dear [Client Name],

I wanted to confirm our meeting on [Date] at [Time] at [Location].

Please let me know if there are any changes or if you need to reschedule.

Thank you, and I look forward to seeing you soon.

Best regards,
[Your Name]

Why It Works

This template is effective because it confirms the meeting details in a clear and concise manner, which helps to avoid any confusion or misunderstandings.

It also gives the client an opportunity to make any necessary changes or request a reschedule if needed.

8. POST EVENT FOLLOW-UP

Hi [Firstname],

It was great meeting you at [event name] yesterday. [Insert specific info about them]

As discussed, I work primarily in [your practice area], and I get a fair amount of potential clients in [their practice area] whom I typically turn away. There could be a great opportunity to exchange case requests for our respective practice areas. Since you focus on [their practice area], I think it would be advantageous for both of us to refer cases to each other.

Please let me know if you have 10-15 minutes on [2-3 weekdays from now] to discuss how we might be able to help one another.

Best regards,

Looking forward to hearing from you soon.

Regards,

[INSERT YOUR NAME]

[EMAIL SIGNATURE]

Why It Works

An engaging Outlook email template to form a strong force of potential clients.

Make sure you send this email with 24 hours of meeting someone. You want to be fresh in their mind. The second section makes you stand out by showing you actually care about them.

Being clear in your email that you want a quick call about a potential partnership shows your intentions. As well as giving the reader a clear call to action.

9. FOLLOW-UP TO NON-RESPONDERS

Hello [Firstname],

I’m sure you’re very busy, but I wanted to see if you had a chance to read my previous email.

Thanks,

[INSERT YOUR NAME]

Why It Works

Sounds simple. but sometimes simplicity works.

People often assume that getting a non-response means their original email was not persuasive enough. In reality, the recipient is probably so inundated with emails that they just didn’t get the chance to read yours and just need a gentle nudge.

Reply to your original email to create a continued thread. Remember, the ultimate goal here is to pique their interest just enough so that they will set a meeting with you. One of the biggest turn-offs is sounding canned or pushy.

10. FOLLOW-UP WITH OPPOSING COUNSEL

Dear [Opposing Counsel Name],

I am writing to follow up on our recent communication regarding [case name].

I have not yet received a response from you regarding [list the specific issue or question].

Please let me know your thoughts as soon as possible so that we can continue to move forward with the case.

Thank you for your attention to this matter.

Best regards,
[Your Name]

Why It Works

This template is effective because it is polite but firm, and it clearly states what the lawyer is waiting for from the opposing counsel.

It also sets a clear expectation for the opposing counsel to respond promptly.

11. SENDING A SETTLEMENT OFFER

Dear [Opposing Counsel Name],

I am writing to propose a settlement offer in the case of [case name].

Our client is willing to accept [offer details].

Please let me know your thoughts on this proposal.

Thank you for your attention to this matter.

Best regards,
[Your Name]

Why It Works

This template is effective because it presents the settlement offer in a clear and concise manner, and it invites a response from the opposing counsel.

It also sets a tone of cooperation and willingness to negotiate.

12. REQUESTING A DEPOSITION

Dear [Opposing Counsel Name],

I am writing to request a deposition of [witness name] in the case of [case name].

Please let me know your availability to schedule this deposition.

Thank you, and I look forward to hearing from you.

Best regards,
[Your Name]

Why It Works

This template is effective because it clearly states what the lawyer is requesting, and it invites the opposing counsel to provide a response.

It also sets a tone of professionalism and cooperation.

13. SENDING A DEMAND LETTER

Dear [Opposing Party Name],

I am writing to demand payment for damages incurred by my client in the amount of [dollar amount].

If payment is not received within [timeframe], we will pursue legal action.

Thank you for your attention to this matter.

Best regards,
[Your Name]

Why It Works

This template is effective because it presents a clear demand and consequence, and it sets a tone of seriousness and determination.

It also invites the opposing party to take action to avoid legal action.

14. COLD OUTREACH TO ATTORNEYS

Hi [Firstname],

I was doing some research on [their practice area] attorneys in [their city/region] and your name came up. I run [your firm name], and we get many inquiries from potential [their practice area] clients whom we have to turn down. I was impressed by your firm’s online reputation, and I think we could both benefit from exchanging referrals that fall outside of our respective practice areas.

[Info about what your firm does and the types of cases/locations you focus on] Please let me know if you have 10-15 minutes on [2-3 weekdays from now] to discuss a potential referral partnership.

Best regards,

[INSERT YOUR NAME]

[EMAIL SIGNATURE]

Why It Works

 The first line indicates that you have a genuine interest in them specifically. It is important to keep the tone conversational and personal.

Your online reputation and web presence should speak for itself, so avoid using any bulleted lists or other sales pitch material in your email.

You simply want them to understand who you are and why you are reaching out, and let them decide if they’d like to discuss the next steps. The follow-up template for non-responders will work as a second email here as well.

Conclusion

There you have it. Our 14 Outlook email templates for Lawyers. Which should cover most situations you may come across day-to-day.

Wait, want more tips & tricks? Yes, please!

Who Is Phil Hughes

I am a coder, content creator & software consultant for start-ups and FTSE 100 companies. I am obsessed with productivity, self-improvement, and building a lifestyle business.
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