If you’re like most small business owners, you’re always looking for ways to optimize and streamline your business. That’s why creating effective business systems is so important.
Luckily, there are a few things you can do to make sure your systems are as effective as possible. In this post, we’ll share 5 tips for creating effective business systems. Keep reading to learn more!
What Is A Business System?
A business system, or standard operating procedure (SOP). Is a guide that outlines the exact steps that need to be followed to complete a task.
While seasoned team members already know how to complete the tasks. And think that documented business systems are unnecessary,
When you hire a new employees. Having the business systems documented will help them complete their job, and get them up to speed.
Recording your systems can be daunting but following some basic guidelines can help you find success. Here are five tips for creating effective business systems.
5 Tips To Create A SOP
Be the Expert
It helps if you are intimately familiar with the task that you are documenting.
Your personal experience completing the job can help but don’t be convinced that your way is the best way. Talk with your staff and take notes.
Make it Clear and Concise
When writing down the steps of a procedure, you want to be sure to use simple, direct language.
Your business systems need to be understandable to anyone who has a basic, working knowledge of the industry.
Remember the Details
You want anyone reading these documents to be able to complete the task without having to ask questions. Be sure to include helpful hints to the steps involved.
These could consist of specific locations of valves and switches or where needed supplies might be stored.
When it comes to the position of valves and switches, consider making labels that you can refer to in the system documentation.
Link Related Procedures
Whenever possible, you want to cross-reference related procedures.
Most business systems require users to perform multiple associated tasks for them to complete their goals.
For example, a process for using the Print Preview function in your software should be linked to procedures for the Print function.
Combine Small Steps
Usually, when documenting business systems, it is best to only write one instruction per numbered step.
However, you can often combine smaller steps to keep the document from becoming too lengthy.
For example, “click the save button” and “close the application,” can be combined into a single step, “click the save button and close the application.” You can combine multiple steps when the concepts are simple.
Conclusion: Creating Effective Business Systems
Well written business systems and standard operating procedures should leave the employees or virtual assistants feeling comfortable with the experience and confidence in their ability to complete the task without having to ask questions.
It may sound like a daunting task to create effective business systems, but by following these 5 tips you can be on your way.
If this sounds too complicated and you need help implementing the process, contact us for more information about our full service consulting packages that will get your company up and running in no time at all while ensuring it is profitable.
With so many options available to businesses today, there’s never been a better opportunity than now to take charge of your future!
If you would like to know more about systemizing your business? Check out a package I’ve put together called Online Business Systemization